Tips To Monitor the Financial Health of Your Business
January 12, 2023| | in category Uncategorized No comments yet

By Dora Bennett / Pro-Office Support LLC

In the equestrian business, we tend to spend the majority of our time in the stable, leaving little time for office operations that are essential to the barnā€™s financial health. Keep reading for tips from guest blogger Dora Bennett of Pro-Office Support LLC on important areas to monitor in order to effectively run your business.

Feeding Chart

Every stable uses a feeding chart as an essential tool to keep track of changes in diet, medication, and supplements. It is important to proactively keep it updated for the health of the horses, but have you ever thought about how not billing those updates can affect the financial health of your business? Adjustments as simple as changing a horseā€™s grain, upping the amount of grain, or purchasing a supplement on behalf of a client can all have a financial impact on your revenue. The prices of grain and hay are always fluctuating. Neglecting to reflect an updated cost in your billing is something that is easily overlooked and causes the stable to absorb the increased cost. Constantly updating and managing your barnā€™s feed chart can be tedious but it is extremely important for the financial side of your business.
(Did you know? BarnManager has a feeding chart feature that allows you to update information, share changes with your staff, and make the adjustments easily available for billing.)

Training and Lessons

If your stable has a lesson or training program, it is necessary to keep track of each session for billing purposes. Managers, riders, and trainers must record each lesson or training ride in an organized system. This will ensure that you are charging for each session and sticking to the allotted time period. We all know the saying time is money, and this is the perfect example.
(Did you know? With BarnManager, users can quickly input each lesson or training ride into the calendar feature, which makes scheduling, planning, and billing a breeze.)

Boarding

Most barns offer boarding as a service. Some stables offer several boarding options to clients depending on the level of care and training they want. When was the last time you sat down to figure out the actual costs required to board each horse? Do this regularly to account for significant price changes for critical supplies like hay, shavings, and grain. Also, consider what items are included in your board to be sure you are properly billing for extra services you provide. If your barn includes all services in full-care boarding, make sure the fee takes all costs for those services into consideration. If you monitor these changes throughout the year, you will be better prepared to set your rates when it comes time to announce adjustments to your boarders.
(Did you know? With BarnManager Pro, users can analyze revenue and even break it down by client, horse, product, or service.)

Proper Management of Your Barnā€™s Books

Proper management of your barnā€™s books is essential to the financial health of your business. It is difficult for most busy stable owners to find time to work on the books, and it is often after a long day at the barn. When the financials are not well maintained, it is hard to properly understand the financial health of your business. Finding an accounting person, service, or software product that also understands the equestrian business can make this task much easier.
(Did you know? BarnManager Proā€™s accounting and business management features help users more easily analyze the financial side of their business by simplifying the invoicing process, allowing safe and secure payments, and integrating with QuickBooks Online.)

Although these tasks are time-consuming and require consistency, they are essential for properly keeping track of your businessā€™s finances. Thankfully, there are accounting services and software products, such as BarnManager, that can help you understand your barnā€™s financial health.

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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Six New Yearā€™s Resolutions for Equestrians
January 6, 2023| | in category Uncategorized No comments yet

Have you chosen your New Yearā€™s resolution for 2023? If you are considering any equestrian-focused goals this year, keep reading for a few ideas from BarnManager.

Fix One Habit

Every rider has one bad habit they are always being reminded about during lessons. Instead of having a broad goal to become a better rider, try focusing on improving that one flaw. It may be something small like lowering your hands, not leaning to the right, or keeping your shoulders tall. Every time you ride, keep that one habit in mind, rather than a long list of things, and before long you will see progress.

Add More No-Stirrups Work to Your Routine

This year, try to make every month ā€œNo Stirrup November.ā€ Begin with small steps, like adding it in for 5 minutes once a ride and then build from there instead of torturing yourself once a month or only doing it when your trainer asks for it in a lesson.

Take Care of Your Tack

Photo by Jump Media

Cleaning, oiling, and conditioning tack are extremely important tasks that often get skipped. Leather tack is expensive and the more regularly you take care of it, the longer it lasts. This year, make a plan to clean your saddle, bridle, martingale, boots, and other leather equipment after every ride and oil and condition the leather once a week.

Organize Your Paperwork

Organizing your horseā€™s or barnā€™s paperwork is a daunting task, but a necessary one. Making sure paperwork like health certificates and lease agreements are up to date and in an organized location is key. If you are organizing your barnā€™s paperwork, set aside time once a month to confirm all information is current, new horses have been added, and everything is still in the correct place.

(Did you know? BarnManager can help you organize all of your paperwork so that it is in digital form, easy to access, and readily available.)

Spend More Quality Time With Your Horse

Whether you are a professional, junior, or amateur rider, you probably have a busy schedule that makes it hard to spend time with your horse. Between riding, showing, work, and school, finding free time to just be with your horse can be tricky. Promise yourself you will carve out a little time during most visits to the barn to groom, graze, or simply hang out with your horse. Even if itā€™s only for an extra 10 minutes, this quality time will give you both a well-deserved break to relax together.

Photo by Jump Media

Be Grateful

It is all too easy to compare yourself to other riders, owners, or trainers in this sport. This year, make a point to be grateful for the opportunities and horses you have instead of focusing on what others are doing. Everyone has their own path so make the most of yours and take time to be thankful for the horses and the people you have in your life.

For 2023, stick with a few simple, specific resolutions rather than big, overwhelming ones that are difficult to maintain. Before long, you will find your new year becoming more enjoyable!

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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Horse Show Highlights From 2022
December 30, 2022| | in category Uncategorized No comments yet

As the year comes to a close, many enjoy the tradition of reflecting back on favorite moments. BarnManager caught up with three grooms and managers to share their highlights from the 2022 horse show season.

Caroline McLeese

Rider, Manager, and Assistant Trainer for Double H Farm, located in Ridgefield, CT, and Wellington, FL

Photo courtesy of Caroline McLeese

What was your favorite memory of 2022?
I had the opportunity to show one of Quentin Judge’s horses, HH Qualido, in aĀ national grand prix at Old Salem Farm in North Salem, NY, this spring. We ended upĀ double clear and third, which was an exciting result for our firstĀ bigger class together. McLain Ward won, and Rodrigo Pessoa was second,Ā and being in the ring for awards with two riders who I have looked upĀ to for my entire riding career made it even more special. On top of that, theĀ whole Double H team had quite a busy day between showing and gettingĀ a few horses to the airport, and I was super impressed with howĀ everyone kept things moving. It was one of those rare days whereĀ everything came together just how it was meant to!

What are you most looking forward to in 2023?
I have a horse to jump some two-star FEI classes with this year, Moncler vanĀ Overis. I’m really excited to keep getting to know him and seeĀ where we go together.

Stephanie Nell

Groom for Amethyst Equestrian, located in North Salem, NY, and Wellington, FL

Photo by Sportfot

What was your favorite memory of 2022?
My favorite horse show memory from 2022 was from the beginning of the year when Rodrigo Pessoa and Lord Lucio finished seventh in the $216,000 NetJets Grand Prix CSI4* during Saturday Night Lights at the Winter Equestrian Festival in Wellington, FL. Lord Lucio is one of my favorite horses to take care of, so it was a very special night. I also love the exciting atmosphere during the Saturday Night Light classes.

What are you most looking forward to in 2023?
I am excited to now be grooming for Rodrigo and Alexa Pessoaā€™s student, Maison McIntyre. Maison is a junior rider who has a lovely string of horses ranging in different competition levels. This summer we are going to Europe to compete, so Iā€™m really looking forward to that trip.

Kimberly Graves


Former Groom for John French, located in Wellington, FL

Photo by Jump Media

What was your favorite memory of 2022?
My favorite memory of 2022 would definitely be World Champion Hunter Rider (WCHR) week at the Winter Equestrian Festival in Wellington, FL. The $100,000 United States Hunter Jumper Association/WCHR Peter Wetherill Palm Beach Hunter Spectacular night class lived up to its name. It was truly spectacular. I had two horses in the class, Babylon and Milagro. They are both young and promising horses. It was my first time grooming horses for the class. I have watched this class in person and on live stream since it was available, and I have followed the sport and hunters since I was nine years old. I always dreamed of being a part of this night with a special horse or rider, and this year that dream came true. John French rode Babylon to an eighth-place finish that night for owners Ariana Marnell and Marnell Sport Horses. Just taking care of a special horse that qualified for that class was a check off my bucket list. I also had the honor of accepting the Mark Gregory Award for the best-conditioned horse of the first round of the class for Babylon and Marnell Sport Horses. That was the icing on the cake. I always take great pride in making sure the horses I care for are healthy, happy, and shiny!

What are you most looking forward to in 2023?
Iā€™m looking forward to starting a new chapter in 2023. Iā€™ll be looking to find a new team to join in the new year. Iā€™m also looking forward to checking more boxes off my bucket list like going to Devon and all of the indoor shows.

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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BarnManager Q&A With: Camille Guntrip
December 22, 2022| | in category BarnManager Q&A No comments yet

BarnManager Q&A With: Camille Guntrip

Camille Guntrip, Show Groom for Spencer Smith, a young professional show jumping athlete based in Belgium and Wellington, FL, who is a rider for the New York Empire team on the Global Champions League

What are three things that are always in your ring bag?

I always carry a towel, sticky spray, and a hoof pick.

Photo by LC Ruas Photography

What is the most helpful habit that you practice at the barn?

I think it is important to organize everything as you go. I try to put things back where they belong the moment I am done using them. This keeps the barn tidy and moving at a better pace since you know everything is where itā€™s supposed to be when you reach for it.

How do you foster a great team environment in your business?

Iā€™m very lucky to be part of the team that we have with Spencer. We are all like a family. Communication is a huge part of keeping the environment positive.

Whatā€™s your best tip or hack for grooming and horse care? Where did you learn it?

Photo courtesy of Camille Guntrip

My best tip would be to keep things as simple as possible. Elbow grease, a curry comb, and attention to detail are my favorite ways to keep a horse looking their best. Itā€™s easier to keep a horse clean than it is to make a horse clean.

What is your favorite equestrian competition and why?

I love Spruce Meadows or the Dublin Horse Show. The atmosphere at both of those shows is incredible.

If you were a horse, what would you be and why?

I think anyone who knows me would agree when I say I would be a Shetland pony. The height and the attitude match me very well!

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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DIY Equestrian Holiday Gift Ideas
December 15, 2022| | in category Uncategorized No comments yet

The holiday season can be an expensive time of year, especially when shopping for equestrians. Instead of buying lots of pricey, store-bought items, consider making personalized gifts for your horsey friends. Read on for some DIY equestrian holiday gift ideas from BarnManager.

Homemade Horse Treats

If baking is your specialty, then gifting your friends, trainers, managers, or grooms with homemade horse treats is a wonderful option. For an extra-special touch, put the horse treats in a decorative box or mason jar and add a bow. This is a great gift to pair with a card and maybe a few chocolate treats for your human friends to enjoy.

Ornament

Deciding to make horse-themed ornaments gives you the flexibility to try lots of creative approaches. One option is to cut a horse figure or head out of felt and decorate it. If you are good at sewing, you could add stuffing between two pieces of horse-shaped felt to create a stitched ornament. Constructing a horse figure out of corks and decorating it with materials such as yarn and craft pipe cleaners is also another way to make this present. If you would like to make it more personal, buy a tiny picture frame, insert your friendā€™s favorite photo of their horse, and glue it on a string to make it an ornament.

Horseshoe Wall Hanger

Try out your woodworking skills by making a homemade horseshoe wall hanger. Start by collecting a few old horseshoes and nail them to painted wooden boards. This gift can be as simple or creative as you choose depending on how crafty you feel and how decorative you want it to be.

Wooden Grooming Box

This DIY present is also best for those who enjoy woodworking. If you have some time and enjoy making things, this is a great gift for your favorite groom. If you are not skilled enough to make your own, consider buying a premade one and painting or decorating it for a personal touch.

Decorative Picture Frame

If you are not the best at arts and crafts, consider buying a plain picture frame to decorate. You could paint the frame and even add your friendā€™s horseā€™s name at the top or bottom. Paint little horseshoes or ribbons on the frame, or glue on a few tiny equestrian-themed items from the craft store. If you purchase a larger frame to hang on a wall, consider adding a string to the bottom where ribbons can be hung.

Photography Session

If photography is your art of choice, a personal photography session can be a very special gift for your friends, trainers, managers, or grooms. After the session, choose a few special photos to print out and frame for them. If you photograph several people at the barn, you could even make a scrapbook for everyone.

Instead of buying run-of-the-mill presents this year, go the extra mile and gift your friends, trainers, managers, and grooms with homemade and personalized goodies.

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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Holiday Gift Guide for Your Horse
December 8, 2022| | in category Uncategorized No comments yet

The holiday season has officially arrived, so it is time to start searching for the perfect present for your horse. While horse treats are an obvious choice, you may want to give your favorite equine partner something a little more special this year. Keep reading for a horse holiday gift guide from BarnManager.

Massage Gun

Help your horse feel their best by gifting them a hand-held massage gun. While a full massage blanket may be too pricey of a present, massage guns are a more affordable option. Although mainly marketed for human athletes, massage guns can also be very beneficial to horses before and after exercise. Bonus, you can use it too!

Coat Conditioner

Investing in a quality coat conditioner for your horse is an excellent choice. There are several options you can find online or at your local tack store. Check the ingredients before purchasing to make sure there is nothing harmful or drying in the product. Also, take a quick look at online reviews or ask your barn friends which coat conditioning products they like best.

Quarter Sheet

If you stay in a colder climate during the winter, a quarter sheet is a great present to help ensure your horse stays warm during exercise. This extra layer while you ride can make a big difference in keeping your horse comfortable during those freezing days. Some online tack shops allow you to customize your quarter sheet so you can purchase it in your barnā€™s colors.

Grooming Gloves

Grooming gloves are a terrific gift if your horse loves being brushed. While many people use mitts and curry combs, these actual gloves help you work comfortably on every part of your horseā€™s body, which is also a nice way to give your horse a little massage treatment before and after riding.

Hanging Stall Toy

If you have a horse that gets bored easily, they may really appreciate a hanging toy for their stall. While some toys are edible, others are designed for them to chew on and play with. This gift can come in handy to help keep your horse occupied when turnout time is limited because of snow or ice.

Horses are always there for us on good days and bad, so finding them the perfect holiday gift is a must. Happy gifting and happy holidays from BarnManager!

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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Tips for Being a Working Student
December 1, 2022| | in category Uncategorized No comments yet

Becoming a working student is an exciting step in a young equestrianā€™s riding career. These positions provide great opportunities to learn both in and out of the saddle. As in any new job you may be a little nervous at first, so BarnManager came up with some helpful suggestions.

Have an Open Mind

The two most important things you can do as a working student are to have an open mind and be willing to learn. The main goal of being a working student is to absorb as much information as you can about the equestrian industry. Whether you are riding, grooming, helping with horse show entries, cleaning stalls, or turning out horses there is always something to learn. You should also be open to learning new ways of doing tasks you may already know how to do. Even if a procedure is different than you are used to, learn the new way and understand why the barn prefers it. Also, never be afraid to ask questions. Working students are not expected to be experts so questions are expected, especially when you are still learning the routine of the barn.

Watch Everything

Watching is one of the best ways to learn in a barn. You can gather so much information by watching people ride, lunge, and do tasks such as bathing, grooming, or putting on polo wraps. This is a great way to pick up on small details about how the barn prefers tasks to be completed.

Photo by Jump Media

Keep a Positive Attitude

Working student positions can involve a lot of physical work and include long hours. During those extra-long and tiring days, remember to keep a positive attitude. Remaining upbeat at all times does not go unnoticed and can also help encourage other employees to act the same way.

Go the Extra Mile

Always aim to go above and beyond in your work. For example, if you are asked to sweep the barn aisle, go ahead and wipe off the tack trunks and wall boxes and remove visible cobwebs. Make sure you complete every task to the best of your ability, and if possible, do a little extra. This may mean applying hoof oil and wetting over the mane with a brush when you tack up a horse. Going the extra mile could also mean being the first person at the barn in the morning and the last to leave, ensuring daily tasks have been completed.

Manage Your Time

Although it is important to go the extra mile, it is also necessary to understand time constraints. While you definitely want a horse to be beautifully turned out when you groom it, you cannot spend hours cleaning one horse. If you are given several tasks to complete, you should prioritize each job in order of importance and also have a general idea of how long each chore will take. Additionally, if you finish your tasks early, be proactive and jump in on other tasks or ask for additional jobs.

Although working student positions require hard work and dedication, they are a terrific way to gain insight into the equestrian industry and what it takes to run a barn. If you are planning to be a working student, try to soak up as much information as you can while also having fun and enjoying the experience.

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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Tips for Clipping Your Horse
November 25, 2022| | in category Uncategorized No comments yet

As winter weather approaches it is time to start thinking about clipping your horse. Whether you are in a colder climate for the season or travel south with your horse, clipping is a good option if you plan to keep them in consistent work. Completing the task yourself can be a big undertaking so make sure you are fully prepared. Read on to learn about BarnManagerā€™s top tips for a smooth and successful clipping job.

Check Your Blades

The first step in clipping your horse is to check your blades. Make sure the blades are new or newly sharpened, so it is easier to cut through the hair. Dull or dirty blades will not only make clipping more difficult and time-consuming but can also cause a poorer-looking result. Itā€™s also a good idea to have an extra pair of blades handy just in case.

Prepare Your Horse

If the weather allows it, bathing your horse beforehand will make the task much easier. Clipping a dirty horse dulls your blades more quickly and can also result in more visible lines in the horseā€™s coat. After bathing your horse, spray a mane detangler on their coat to help the blades go through the hair more smoothly. Be sure to wait until your horse is completely dry before starting to clip. Clipping a horse while they are still wet can clog the blades. If bathing is not an option, spot-clean and brush your horse as well as you can and use a vacuum if you have one to remove extra dirt from their coat. Another way to clean up your horse without giving them a bath is to rub them down with a warm damp towel. This can remove a lot of extra dirt without soaking them to the skin.

Another tip is to braid your horseā€™s mane to one side. This makes it easier to clip that area of their neck, especially if your horse has an unruly mane. Use elastics to tie up the braid when you start clipping the side of the neck that their mane lays on.

If you are doing a trace clip or leaving a saddle or spur patch, start by using chalk to outline where you want to clip. This will help ensure that everything will look even on both sides of the horseā€™s body when you are done.

Time To Clip

The first rule of thumb is to clip against hair growth. Adjust the angle and direction you are clipping as you go depending on the area you are working on. It is also important to remember that horses can be sensitive when you clip certain sections of their body. Many horses do not like their legs, ears, stifle areas, or stomachs clipped so it is helpful to have someone hold them during that process. Clipping a horseā€™s face can also be tricky especially if they are sensitive or fidgety.

Take Your Time

One of the most important things to remember while clipping your horse is to take your time. This is especially important if your horse is sensitive to clippers or is not accustomed to the process. If clipping is new to your horse go extra slow, keep an eye on how they are reacting, and give them short breaks. Itā€™s just as important to make it a positive experience for the horse as it is to do a good job clipping.

Oil and Cool Your Blades

Oil your blades every five to 10 minutes while you clip to ensure they continue to run smoothly. Also spray your blades regularly with an aerosol cooling product as you work. Depending on how thick and dirty your horseā€™s hair is, blades can heat up quickly so make sure to check them often. If they are getting too warm, turn them off for a couple of minutes and spray a cooling product on them. Before you resume clipping, double-check that they have returned to a cooler temperature. Clipper blades that are too warm can be uncomfortable for your horse. Using a long-bristled brush to remove hair from the blades when you take a break will also make the process go more smoothly.

Go Over Your Work

As you are clipping be sure to go over your work and reclip certain sections multiple times. This will reduce lines or any missed areas. As you reclip, slightly change the angle of your clipping to help get rid of lines. Once you are finished, brush your horse off and wipe their body with a warm damp towel. This will get rid of any loose hair clippings and allow you to see any areas that need more work. You may have to run your clippers over certain areas several times to successfully remove lines.

Clipping your horse can be a daunting task at first but becomes much easier as you get the hang of it. Donā€™t be afraid to ask your barn friend for help or company to make the time go by faster. And remember, practice makes perfect!

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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BarnManager Q&A With: Thomas Dero
November 17, 2022| | in category BarnManager Q&A No comments yet

BarnManager Q&A With:

Thomas Dero, Groom for Canadian show jumping athlete Sara Tindale, located in Wellington, FL, and Ɖcaussinnes, Belgium

What are three things that are always in your ring bag?

In my ring bag, I always keep candies and treats, all my back boots, and an aluminum spray liquid bandage.

Photo courtesy of Thomas Dero

What is the most helpful habit that you practice at the barn?

I always try to keep the barn as clean as possible. That means doing tasks such as dusting and sweeping multiple times a day.

How do you foster a great team environment in your business?

We often do group activities with all of the grooms and riders after work. We do things like having a barbeque or going out to a restaurant. I find that this helps create a friendly atmosphere. It is important for everyone to get along and work well together, especially during long days when we all try to help each other out.

Whatā€™s your best tip or hack for grooming and horse care? Where did you learn it?

My favorite hack is not to wash the horse too often, especially if itā€™s not necessary. I use Vetrolin or Santa Feā„¢ coat cleaning and conditioning products to keep them dirt-free and shiny. I learned this tip at my last job when I was working for a rider in the United States.

What is your favorite equestrian competition and why?

My favorite competition is Spruce Meadows in Canada. I have so many great memories from that venue. The atmosphere of the show is incredible. Even as a groom when you bring your horses to the big international grass ring the feeling is just incredible and even more so when thereā€™s a large crowd.

Photo courtesy of Thomas Dero

If you were a horse, what would you be and why?

I think I would be a Shetland pony because they have big characters, and they eat all day long. I think that is a good description of who I am!

Have questions about utilizing BarnManager or want to give it a try for yourself? Request a live demo here!

BarnManager is designed to be a part of your team, with the compatibility and credentials necessary to improve communication, simplify the management of horses, and get you out of the office, off the phone calls, and into the barn with the horses you care about! Click here to get a free demo and find out more!

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